Call for Convened Sessions
Convened Sessions Guidelines
Rules for proponents
The proposal must be submitted using the template available at the conference web site, no later than the deadline (27nd May 2016), which includes a mandatory provisional list of authors.
Convened sessions must not have more than 1 paper from each convener's institution and more than 1 paper from each convener as an author or co-author. In addition, the proponents must be aware that in the case of a too small number of accepted papers, the session might be cancelled.
When soliciting authors, please avoid the confusion with EuCAP “invited papers”. In addition, it is reminded that convened speakers and conveners will need to carry out a regular registration at EuCAP 2017.
Recommendations
Proponents should try to meet one or more of the following criteria, in order to increase the chance for the session to be accepted:
- Balance between EU and non-EU contributions
- Significant participation of industry, especially in application/industry oriented sessions
- Dedicated sessions will be favourably considered provided that they are well motivated: regional/application focus such as “State of the art in mobile antenna research in continent X”, “Industrialization aspects of metamaterial based antennas”… However be aware that a scientific/industry workshop may be a better forum in some cases.
Paper Submission
All papers will have to be submitted within the same deadline (23rd September 2016) and should conform to the same specifications as regular papers. The authors can’t be changed after submission and a “no show” will prevent the paper from being included in the IEEE-Xplore digital library.
Conveners have the possibility to solicit 1 “overview” paper for a 5 slots session or 2 for a complete 10 slots session. Such papers may not necessarily contain new results, their quality will mainly be judged on the proper coverage of the topic (e.g. not only the author’s institution results but also those from the general scientific community). Such papers should be reserved to authors having the proper background and recognition to achieve an authorized review paper. It is stressed that this is a possibility but by no means an obligation.
Selection criteria
The selection process of convened sessions will be based on a set of criteria:
- Quality of the solicited authors
- Topic of the session, taking into account the scientific content, the topical character, the level of expected audience
- Criteria listed above in the recommendations
- Existence of competing proposals
A proposal may be rejected in spite of its high value and of the high reputation of conveners. A 10 papers proposals may need to be transformed into a 5 papers session.
Review Process
Please note that for EuCAP 2017, and in order to ensure the same quality control as regular papers (including plagiarism and self-plagiarism), convened papers will be reviewed by one of the conveners (except for the conveners’ and convener’s institutions’ papers) and by other reviewers.
The list of accepted convened sessions can be found here.
